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8.1 Procedure
followed to take a decision for various matters (A reference to
Secretariat Manual and Rule of Business Manual, and other
rules/regulations etc can be made):
(I) Policy
matter:
The Corporation
have its Board of Directors. The policy matters are placed before
the Board. The agenda notes for particulars matters are prepared
by the concerned divisional heads and the same are got approved by
Competent Authority and it is forwarded to Company Secretary for
inclusion in the agenda. The Sr. Company Secretary on receipt of
the same compile it and put up draft before MD as a whole for MD’s
approval. On final approval of MD, it is included in the agenda
for Board of Directors for consideration. The Board considers the
agenda in the meeting and if deem fit, approves the same with or
without modification. The minutes are recorded and got approved
by Chairman of the meeting and extracts of the decisions are
circulated to concerned divisional Heads for necessary action.
(II) Approval of Annual Action Plan:
Keeping in view
the availability of funds and total population of various
States/UT Administrations Notional Allocation is made by the
Corporation at the beginning of the financial year to various
States/UT Administration for submission of Annual Action Plan (AAP),
as per guidelines. The SCAs submit AAP which is examined by the
officers of the concerned Division of the Corporation and the same
is got approved by the Competent Authority. The Corporation
issues letter of Intents to SCAs conveying the approval of AAP
which is being accepted by MD of concerned SCAs.
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